Defects

The purpose of this article is to explore the Defects module within CEMAR and will explain how to raise a new Defect.

Video content is available below.

The below article is based upon the ECC contract type and the terminology reflects this. Certain actions may be unavailable if you do not have the appropriate permissions. Please speak with your Superuser if this is the case.

Defects Register

To access the register, navigate to the left-hand expandable menu and select Registers followed by Defects.

Each Defect within the contract will be listed here. The colour of the Defect indicates is status.

- Blue: indicates that the Defect has been corrected

- Green: indicates that the Defect has been accepted

- Black: indicates that the Defect is pending or is in draft state

To open a Defect, click on it from the register.

It is possible to void a draft Defect by right clicking on it and selecting Mark this draft event as VOID.

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Raising a New Defect

It is possible for both the Employer’s Party and the Contractor’s Party to raise a Defect. 

To do this, navigate to the left-hand expandable menu and select Create New followed by Defect.

Note: It is also possible to raise a Defect from the Result tab within a test/inspection.

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This will create a new draft Defect and open the edit form, prompting you to enter the title, cross reference and description for the event. 

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Once the details have been filled in within your draft Defect, you may then select Send / Progress. This will then communicate the Defect and it will become visible to the Contractor.

A reminder will appear for both the Employer and the Contractor, indicating that there is a current Defect.

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Now the Defect has been communicated, new options will appear within the edit form within the Defect Correction Period section:

Pending – meaning that a correction period has not yet been set.

The second button in allows you to choose a date from the calendar, and the third button allows you to type in a number of calendar days.

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CEMAR will automatically calculate this and the Correct before date within the Information section will be amended to reflect this:

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Underneath the defect correction period section, there is a Defect State section. Here you are given three options to choose from. (Please note that only the Employer is able to change the Defect state).

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By default, the state will be This Defect still current.

Should you select This Defect has been corrected on this will remove the reminder and time-stamp the edit form, which is then reflected within the register.

Should you select This Defect has been accepted on, you will then be prompted to select one of the submitted PMI’s which are related to it’s acceptance.

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Selecting this will automatically associate the Defect and the PMI together and the register will also reflect that the Defect is accepted.

Once a Defect has been communicated, it is possible to notify a Test/Inspection from the event by selecting Notify Test/Inspection:

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Selecting this will open a new window in which you may enter the details of the test/inspection. The events will automatically be associated together within the Associations tab.

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More information on this process can be found in our test/inspection article.

Video Tutorial

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