Design Submission (DS)

The purpose of this article is to illustrate how the design submission (DS) module works in CEMAR, how to navigate the register and how to submit new events.

Video content is available below.

The below article is based upon the ECC contract type and the terminology reflects this. Certain actions may be unavailable if you do not have the appropriate permissions. Please speak with your Admin User if this is the case.

How to view/amend existing Design Submissions

Navigate to the left-hand expandable menu, then select Registers followed by Design Submissions:

You will then be presented with a list of the existing events, including any instructions:

The different states of events within the Design Submission register are listed below:

  • Draft: PMI (Party 1) or DS (Party 2) which is currently in draft state, will be italicised.
  • Void: Draft which has been marked as void (this can only be done if the event is in draft state), at the bottom of the register
  • Pending PMI - Awaiting Party 2 to submit a Design Submission, black in the register
  • Pending DS - Awaiting Party 1 to reply to Design Submissions, black in the register
  • Accepted - In blue, an accepted design submission
  • Not Accepted - Withheld acceptance, struck from the register, 
  • Overdue - In red, outside of the reply time

From here, you can click on any of the events to view more information.

To void a draft event, select the three dots at the end of the event, and select Mark this draft event as VOID on the pop-up:

To review the options, such as the Filter or downloading the register, please see our help desk article here - Event Register

Creating a Design Submission (Contractor)

The Contractor may create a new design submission by navigating to the left-hand expandable menu and selecting Create New followed by Design Submission:

Once selected, this will create a new event within the design submission register, which until submitted, will remain in a draft state and will only be visible to the Contractor.

The edit form for the design submission will then open. You will be required to enter at least the title and submission details in order to communicate the event:

Two radio buttons allow you to specify whether the design submission is for the works or equipment:

Alternatively, the Employer can submit an instruction for design by navigating to the left-hand expandable menu and selecting Create New followed by PMI to submit Design Submission:

Once the instruction has been submitted, this will appear as a new event for the Contractor to complete in the Submission tab - this title of the event will display as PENDING in the register: 

When created via an instruction, this will also generate a reminder for the Contractor:

Once submitted, the Employer can reply to the design submission via the Reply tab:

The Employer can then either Accept the design submission or Withhold acceptance – should they choose to withhold acceptance, they must select one of the listed reasons.

Once done, the register updates the status accordingly to either Accepted or Not Accepted:

Video Tutorial

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