By default, a contract in CEMAR will be set up with a single payment stream to track the Contract Price. However, it is also possible to create multiple payment streams to allow users to allocate multiple amounts with varying conversion rates to different streams within the payment and compensation event modules in the contract.
This article will explain how to utilise this functionality within your contracts and how multiple streams can be added by an Admin User.
Video content is available below.
The payment assessment edit form is identical when raising a payment assessment (PA - Employer) or raising an application for payment (AFP - Contractor), therefore, the method below covers both.
When a draft PA/AFP is created, you will be presented with an edit form where the details are entered. At the bottom of the edit form. you will notice a section for the payment stream(s).
The user can fill out the PWDD/PSPD and other amounts for each stream.
Note that this may either be done in the Assessment tab or the Assessment Detail tab depending on whether the detailed breakdown is switched on or not. For more information on this, please see here.
The PWDD/PSPD figure is a cumulative value for the contract. This figure is added on to any other amounts input into the payment assessment to calculate the amount due. The previous amount due is then subtracted from this figure to calculate the payment value.
Once the event has been communicated, the values will be implemented in the register.
When a single payment stream is used, it is possible to see the amount due and payment due in each column of the payment register:
When multiple streams are used, this information is available by selecting the plus icon next to the assessment. This displays the total values for each payment stream in the payment assessment and also includes a Totals row which accounts for any conversion rates.
When using a single payment stream, any change to the Prices can be entered straight into the CE estimate, quotation or Project Manager's Assessment edit form:
If a contract is using multiple payment streams, there will instead be a View Streams button available in the edit forms:
Once selected, you will be presented with a new window that will allow you to enter a price change for each stream. It is possible to enter zero in these fields if required:
By selecting Continue, the price change field will automatically update to include the total of the streams, accounting for conversion rates (as indicated by the asterisk):
When multiple streams are used, the CE register is presented slightly differently to allow Users to see the difference in price changes for each stream.
By selecting the plus icon to the left of a CE in the register, the event will expand to show the quotation or PMA associated with the CE and a breakdown of the values in each stream:
Located at the bottom of the CE register is a Total of Streams row which shows a summary of the values entered into all streams for estimated values, current quotes and implemented values. The asterisks indicate that these values account for a conversion rate.
At the very bottom of the page is a breakdown of the values in each stream:
Admin Users can add new payment streams within the admin panel.
To do this, enter the admin panel, locate the required contract in the Contracts tab and then click on the pencil icon:
Within the Price tab, you can find a section titled Payment Streams. To add a new payment stream, select the plus icon:
You will then be able to title the stream, input the Total of the Prices value and also enter a conversion rate if needed:
A stream will be editable or removable until it has been referenced in the contract by an event such as a PA or a CE. After that, the padlock symbol will be displayed to indicate that it can no longer be amended.