The purpose of this article is to explore the payment module for the ECSC, TSSC and PSSC contract types and illustrate the workflow of this module for both parties.
The below article and video tutorial is based upon the NEC3 ECSC contract type and the terminology reflects this. Certain actions may be unavailable if you do not have the appropriate permissions. Please speak with your Superuser if this is the case.
All payment assessments (PA) for the relevant contract will be stored within this register, including a basic overview of each event. It is also possible to click into each event for more information and additional actions.
In order to access the payment register, navigate to the left-hand expandable menu, then select Registers > Payment:
The different states of PAs within the register are listed below:
Draft: PA which is currently in draft state and has not yet been communicated
Void: PA which has been marked as void (this can only be done if the event is in draft state)
Black PA: PA which has been communicated
Blue PA: PA which has been marked as paid
Once a PA has been created, click anywhere on the relevant row within the register to access the event.
To void a draft event, right click and select Mark this draft event as VOID:
To export the register, click on the printer symbol highlighted below. You'll then be prompted to select either the summary or detailed report:
When exporting, you can choose between a variety of formats:
Only the Contractor may raise an Application for Payment (AFP) by navigating to the left-hand expandable menu and selecting, Create New > Application for Payment:
You will then be displayed with the below draft edit form. The sections highlighted in red will need to be completed before the Send / Progress button may be selected:
Please note that the value entered for Price for Work Done to Date should be a cumulative figure.
First navigate to the Payment tab. Within here you can either select Use assessment in invoice if you agree with the figures in the application:
If the Employer doesn't agree with the AFP submitted by the Contractor, Use Employer's corrected assessment can be selected. The highlighted field will need to be completed before the event can be progressed:
The figures entered into the Employer's corrected assessment will be the figure that the event is implemented at and these will be displayed in blue text the register:
Open the PA in question and proceed to the Payment tab. Within here, select the check box Payment has been made for this application and then select the date in which the payment was made from the date picker:
Once done, click the save icon and the payment register will update to reflect that payment has been made: