Task Order Programmes (TO.PROG)

The purpose of this article is to explore the Task Order Programme (TO.PROG) module.

The below article is based upon the NEC4 TSC contract type and the terminology reflects this. Certain actions may be unavailable if you do not have the appropriate permissions. Please speak with your Superuser if this is the case.

For guidance on the NEC4 Task Order workflow, please see our help article here.

Instructing a Task Order Programme

Once a quotation has been submitted within a Task, the Programme Required? check box will become available when the Accept the quotation and issue the Task Order response is selected. Should you wish for a Programme to be submitted against the Task Order, tick this box:

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Once ticked, the Programme due date will automatically be populated. This date will be driven from the programme submission period set within your contract data, however, you are able to amend this via the date picker if required.

A reminder will then be generated for the Contractor to submit a Programme against the TO.

Creating a Task Order Programme

Within the TO, navigate to the Programmes tab where you can add a new Programme by selecting Create New:

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The below highlighted fields must be filled out in order to be able to communicate the event:

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The Task Starting Date and Task Completion Date will be driven from the dates you have entered into the Task Order itself.

Once communicated, the Programme will appear within the Programmes tab of the TO:

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Multiple Programmes may be submitted within the same TO, and once a Programme it accepted, it will supersede any others submitted within the same event.

A reminder will then be generated for the Client, prompting them to reply to the TO.PROG.

Replying to a Task Order Programme

Selecting the reminder will open up the event. Alternatively, you may open the TO.PROG from the Task Orders register. From here, navigate to the Reply tab. Within here, the Client may accept the programme by selecting Acceptance, or reject the programme by selecting Non-acceptance, and provide the reason for why the TO.PROG is not accepted:

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The status of the TO.PROG will then be reflected within the Programmes tab of the TO. The below shows an accepted TO.PROG:

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And here is a Not accepted TO.PROG:

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